Article 3: Student Records

3.1 Record practices within the medical colleges shall be based on respect for the privacy of individual medical students, as well as on current federal and state laws.

3.2 All policies and practices governing access, maintenance, and release of medical student records shall conform to the University’s policies governing the release of student records. Changes to record policies shall be made known to medical students.

3.2.1 No record shall be made, duplicated, or retained unless it is needed for University operations.

3.2.2 The University shall not make, duplicate, or retain records of a medical student’s religious or political beliefs without the medical student’s knowledge and consent.

3.2.3 Each medical student shall have the right to inspect his or her own educational records, except confidential letters of recommendation, including the official transcript. Each medical student shall also have the right to inspect reports and evaluations of his or her academic performance and conduct.

3.2.4 All policies and practices dealing with the acquisition and dissemination of information in student records shall be formulated with due regard for the medical student’s rights of privacy and access.

3.2.5 Units shall train persons handling confidential records regarding appropriate methods of keeping such records.

3.2.6 Except as permitted by law, the University shall not provide access to a medical student’s disciplinary record without the written permission of the student.

3.2.7 Medical college policies governing the maintenance and the release of records shall be subject to review as provided in Article 5.