Travel
If the RSO is intending to travel at any time on behalf of the organization, there are processes that will need to be followed based on the individuals traveling and how the travel will be paid for/reimbursed. To aid in this, please select the option below that best aligns with the travel method the RSO is utilizing.
*The following options were established in conjunction with the University Travel Office to follow all university related travel policies.
RSO Travel Finance
If the RSO is intending to travel at any time on behalf of the organization, there are processes that will need to be followed based on the individuals traveling and how the travel will be paid for/reimbursed. To aid in this, please use this decision tree to determine the best option for your RSO. If none of the options appear to work for your group please email Stuorgs@msu.edu for assistance.
*This travel policy was established in conjunction with the University Travel Office to follow all university related travel policies.
RSO Reporting Off-Campus Event and Travel Expectations
To support compliance with the Clery Act and promote campus safety, RSOs are required to submit the Clery Non-Campus Property Form when hosting or traveling for off-campus events that involve a written agreement for use of a space; such as a venue, lodging, park, or field. This applies to meetings, practices, events, and trips.
When completing the form, RSOs should be prepared to provide:
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The address of the rented or reserved location
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Date(s) and time(s) for the event(s), meeting(s), practice(s) or trip(s).
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Whether an MSU faculty or staff member will be present (for possible Campus Security Authority designation)
By completing this form, RSOs help ensure that safety and reporting standards are upheld—even beyond campus.
MSU Sponsored International Travel (link)
Registered Student Organizations planning MSU-sponsored international travel must register their trip in the MSU Global Travel Registry to activate essential travel benefits, including free international health, evacuation, and security assistance through International SOS. MSU sponsorship is required for access to these services—RSOs unsure of their sponsorship status should contact the Office for Global Health, Safety, and Security.
Key Benefits of Registration:
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Free international health and safety insurance
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24/7 support from International SOS and MSU emergency services
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Pre-departure resources and crisis support tools
Travel to high-risk destinations requires pre-approved waivers at least three weeks before departure.
For non-MSU-sponsored travel, RSOs are encouraged to purchase their own international insurance and International SOS membership for protection while abroad.
Additional Safety Tips Include:
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Register with the U.S. Department of State or your home embassy
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Schedule medical consultations and vaccinations before travel
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Avoid traveling alone or participating in protests
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Stay updated with local news and emergency contacts
Domestic Travel: Select International SOS services, like travel alerts and medical advice, are also now available for MSU-sponsored domestic travel, though these do not include medical insurance.
The Office for Global Health, Safety, and Security is available 24/7 to support safe and successful student travel. For questions or emergencies, contact:
phone: 517-884-2174 email: globalsafety@msu.edu website: globalsafety.msu.edu