If the RSO is intending to travel at any time on behalf of the organization, there are processes that will need to be followed based on the individuals traveling and how the travel will be paid for/reimbursed. To aid in this, please select the option below that best aligns with the travel method the RSO is utilizing.
*The following options were established in conjunction with the University Travel Office to follow all university related travel policies.
Option 1: RSO is using an on-campus account to pay for members to travel without an MSU affiliated Adviser.
Option 2: RSO is using an on-campus account to pay for members and an MSU affiliated Adviser to travel.
Option 3: RSO is using an on-campus account to pay for members to travel while the accompanying MSU affiliated Adviser is covered by an MSU Department.
Option 4: RSO is using department funds/accounts to pay for all expenses related to members to travel with or without an MSU affiliated Adviser.
Option 5: RSO is using an off-campus account to pay for members to travel with or without an MSU affiliated Adviser.
Option 6: RSO is using non-student or non-University funds to travel.
If your organization hosted an event off-campus or traveled off-campus as an organization and meets one of the below criteria you must submit the Clery Non-Campus Property Form. This expectation is due to the Clery Act requirements we are expected to follow.
Criteria are:
Information that you will need to provide is:
If your international RSO trip is MSU-sponsored, please follow the directions below under “Global Travel Registry” section to register your trip and to activate the relevant benefits. The definition of MSU-sponsored international travel may be found at: globalsafety.msu.edu/sponsored-travel.
Only RSO trips that are MSU-sponsored can be registered in the MSU Global Travel Registry and can access the benefits described below. If you are unsure whether an RSO trip is MSU-sponsored, please contact the Office for Global Health, Safety, and Security at globalsafety@msu.edu or 517-884-2174.
If your trip is not considered MSU-sponsored, your group is encouraged to purchase International SOS membership and international health insurance independently at: internationalsos.com. For coverage comparable to MSU’s, select a plan that includes medical benefits.
MSU RSOs traveling internationally on trips that are MSU-sponsored, but not part of an Office for Education Abroad program, must register their travel in the MSU Global Travel Registry: travelregistry.msu.edu. It is not necessary to submit a travel request to Concur. Travel registration can be completed by the individual travelers, a group leader, or an RSO advisor. We recommend registering the group together.
The Office for Global Health, Safety and Security (Global Security) supports the health, safety, and security of all MSU-sponsored international travelers. Global Security can offer travel safety guidance and are available 24/7 to respond to a crisis. If you have any questions or concerns, please do not hesitate to contact Global Safety.
Telephone: 517-884-2174
Email: globalsafety@msu.edu
Web: globalsafety.msu.edu
EMERGENCY CONTACTS
24/7 International SOS Medical and Security Assistance: +1-215-942-8478
24/7 MSU International Emergency Assistance Line: +1-517-353-3784
International SOS recently extended some of its services to MSU-sponsored domestic travel. The following is now available to those on MSU-sponsored domestic travel:
Pre-travel security and medical briefings (contact globalsafety@msu.edu to arrange).
Printable COVID-19 Pocket Guides.
Importantly, these International SOS services do not include medical insurance for MSU-Sponsored domestic travel. Travelers would still need to work through their usual domestic insurance to cover health care costs.