Involve@State Platform

  • Involve@State Platform

    Every registered student organization is expected to maintain their Involve@State page. This includes the following:

    • Mission and organization description.
    • What the organization does and what benefits joining will provide to students.
    • Maintain current content and contact information.
    • Maintain a current membership roster.
    • Updating RSO officers and adviser.
      • Registration does not coincide with officer elections.
      • See below for Officer role expectations.
    • Storing media and relevant documents that align with RSO and MSU policies and values.

    Every registered student organization is expected to utilize their Involve@State page for the following:

    • Reserving space on campus
    • Processing their annual registration
    • Updating their rosters
    • Managing their on-campus account

    For information on how to manage or use Involve@State, visit the Resources section of the  Registered Student Organization Resource website.

  • Updating Your Student Profile

    Individuals can adjust profile information within their settings, including name. Steps are as follows:

    • Log into Involve@State.
    • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
    • In the menu, select the blue pencil in the upper right corner.
    • In the menu, select "Profile".
  • Notification Settings

    Individuals can adjust notifications within their settings. Steps are as follows:

    • Log into Involve@State.
    • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
    • In the menu, select the blue pencil in the upper right corner.
    • In the menu, select "Notifications".

    We encourage that settings be set as the following: 

    • Informational Email Notifications: 
      • Set for: Campus and Organizations”
    • Common Notifications:
      • All set for Email
  • Privacy Settings

    Individuals can adjust privacy within their settings. Steps are as follows:

    • Log into Involve@State.
    • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
    • In the menu, select the blue pencil in the upper right corner.
    • In the menu, select "Privacy Settings".

     

    We encourage that settings be set as the following: 

    • Community Directory Settings:
      • Campus Email Address
        • “Show”
      • Preferred Email Address
        • “Hide”
      • Mobile Phone Number
        • “Hide”
    • Organization Roster Settings:
      • For RSO leaders:
        • “Show” for all roles including officer or member positions
  • Managing an RSO Page
    RSO must maintain their Involve@State Pages.
    • Any of the following positions will be able to manage the RSO Involve@State Page:
      • President
      • Vice President
      • Treasurer
      • Secretary
      • Primary Contact
      • Adviser
      • Additional roles created by the RSO who has been given the ability to manage these functions
    • To get to your manage functions:
      • Log into Involve@State.
      • Go to your RSO profile page
      • In the menu on the left, select the gear icon that appears overlaid on your profile image
      • In the menu that appears, select:
        • “About” to edit mission, vision, values, contact information, etc.
        • “Roster” to edit membership, change all roles except President, Vice President, Treasurer, Secretary and Adviser.
        • “Events” to request space on campus.
        • “News” to make announcements to your RSO or to the full Involve@State Community.
        • “Gallery” to add/edit photos and videos to your profile.
        • “Documents” to add document files to your profile.
        • “Forms” to create and manage forms for your RSO.
        • “Elections” to manage elections or voting for your RSO.
        • “Finance” to see account number or balances for an on-campus account.
        • “Service Hours” to track and manage any service hours the RSO does.
  • Roster

    RSOs are expected to maintain their rosters on Involve@State. 

    For General Members:

    • RSO Actions:
      • You can invite/add members as “Members” at any time.
      • RSOs should invite new members to their page on Involve@State. This makes it easier to invite them to RSO events and message out to your members. 
      • Ensure that as members leave you remove them from your roster.
    • Student Actions:
      • Students may "Join" the RSO at any time. 
      • This requests will sit in your Roster under "Prospective".
      • The RSO should monitor and communicate with these interested students regularly. 

     

    For officers, chairs, directors, and advisers:

    • President, Vice President, Treasurer and Secretary must be listed at all times
      • If these roles have alternative titles for your RSO you can create new titles and ADD them. This person will then be listed as both titles
      • This is done for multiple reasons including:
        • Ensuring all officers will receive RSO emails from the RSO Team
        • Identifying those who are authorized signers. Please see the MSU Financial section of the RSO handbook for more about Authorized Signers
      • If you have multiple Presidents, ie a co-president model, the roster allows you to have multiple individuals to hold the same position.
  • Officer Positions
    President, Vice President, Treasurer and Secretary must be listed at all times on your roster.
    • If these roles have alternative titles for your RSO you can create new titles and ADD them. This person will then be listed as both titles.
    • This is done for multiple reasons including:
      • Ensuring all officers will receive RSO emails from the RSO Team
      • Identifying those who are authorized signers. Please see the MSU Financial section of the RSO handbook for more about Authorized Signers
    • If you have multiple Presidents, ie a co-president model, the roster allows you to have multiple individuals to hold the same position.
    • Officers and Advisers will have to acknowledge the Expectations (Terms & Conditions) of the officer roles. 
      • To accept the role and terms and conditions options are:
        1. Via Email:
          • Follow the link(s) in the email you receive
        2. Via Involve@State:
          • Log into Involve@State.
          • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
          • Select "Memberships".
          • Scroll to find the RSO and the role.
            • The role will be highlighted in red. 
          • Select "Review".
          • Read the Terms & Conditions
          • Click "I have read and accept these Terms & Conditions"
          • Click "Accept"

InvolveatState PDF

Updated 12 August 2022